Accounts and client money
Books that say today what they said at the month end
Every money event posts through one set of rules into a double entry ledger the database itself protects: nothing posted is ever changed, and client money never meets office money.
Who uses it
What each person does with it
- Accountant
- Posts manual journals, closes the month in order, revalues foreign balances and reads the trial balance and any account's ledger.
- Managing partner
- Approves journals above the firm's threshold, and alone reopens a locked month, with the reason kept for good.
What it does
Accounts and client money, in detail
Marked as in the product today or still being built.
A ledger the database protects
In the productEvery journal balances in every currency, nothing posted is updated or deleted, and corrections are reversing journals.
Accounting months
In the productClosed in order, locked for the year end, reopened only with a reason on record.
Manual journals
In the productPosted at once or waiting for a second person above the firm's threshold, and never touching client money.
Trial balance and ledgers
In the productThe trial balance, an account's ledger with its running balance, balances by matter and party, and a CSV export.
Client account receipts and reconciliation
In the productReceipts, payments split between a bill and money on account, client to office transfers, bank statements imported and each line matched to its likely payer, money nobody can identify held in suspense, the three way reconciliation of each client account, and unclaimed balances.
Client money statements and funds requests
In the productStatements of the money held for each client sent on a schedule and reviewed before they go, requests for money on account with a pay link, and client money set aside for a stated purpose.
Suppliers and their bills
In the productThe firm's suppliers, their bills recorded and approved, costs recharged to matters, payment runs with the tax withheld and certified, credit notes applied, and what the firm owes, aged.
Help centre
How it works in practice
The guides a firm's people use, open to anyone deciding whether it fits.
- The ledger and accounting monthsThe rules the books keep that nobody can bypass, and how months are closed, locked and reopened.
- The client account and its ledgersWhat the firm holds for each matter in each currency, the statement a client reads, the funds held with the control figures, dormant money, quarantine and refused overdraws.
- Reconciling the bankImporting each bank's statement, matching it to the books, the reconciliation one person prepares and another reviews, the three way reconciliation of a client account, and the month close it holds.
- The trial balance and account ledgersRead the trial balance at any date, follow any balance down to its postings and source, and export the journals for the firm's accountant.
- Mixed receipts and overpaymentsSplit one payment between a bill and money on account, move the share in the wrong account across by its due day, and keep overpayments as client money.
- Payer matching and suspenseSee who most likely paid each line on the bank statement and why, record it in one step, and hold money nobody can identify in suspense until it is identified or sent back.
- Client money statementsSend every client a statement of the money the firm holds for them on a schedule, review each run before it goes, answer the queries clients raise, and see whose statement is overdue.
- Asking for funds on accountAsk a client to pay money on account into the client account, send the request as a letter or by email with a pay link, see what has come in, and keep a retainer topped up.
- Suppliers and their billsKeep the firm's suppliers, record and approve their bills, recharge costs to matters, pay them alone or in a run with the tax withheld and certified, apply their credit notes, and read what the firm owes, aged.
See it against your own matters
A 45 minute walkthrough using your own matters. No commitment, and nothing to install to watch it.