Task guide
The trial balance and account ledgers
Read the trial balance at any date, follow any balance down to its postings and source, and export the journals for the firm's accountant.
The ledger's tabs
Ledger has the tabs Journals, Trial balance, Statements, Year end, Budgets and Approvals. This guide covers Journals and Trial balance. Statements and Budgets are in Statements, layouts and budgets, Year end in Closing the financial year, and Approvals lists manual journals waiting for a second person (see Post a manual journal). Budgets shows only where the firm has switched on ledger dimensions.
The trial balance
Ledger, Trial balance lists every account's balance at the date you choose, with debits and credits that agree.
An account's ledger
Open any account to see its postings with a running balance. Each posting opens its journal, and each journal opens the record that made it, such as the disbursement or the voucher.
Balances by matter and party
Balances can be read at any date for an account, a matter or a party, so the question "what do we hold for this client on this matter" has one answer.
Export
On Ledger, Journals, choose the dates in Filters, then Export to download the journals as a CSV file for the firm's accountant. The export is recorded.
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Read next
- The ledger and accounting monthsThe rules the books keep that nobody can bypass, and how months are closed, locked and reopened.
- Post a manual journalPrepare a journal the posting rules do not make for you, give the reason, and have it approved where it is above the firm's threshold.
- Closing the financial yearClose a financial year by moving its profit into retained earnings with one journal, see what stops it closing, reopen it by reversing the journal, and download the auditor pack.