Task guide
Gifts and hospitality
Record a gift or hospitality given or received, ask before accepting or giving one, have compliance decide it over the firm's threshold, and read the year's totals by person and by other party.
There is one gift register for the firm. The referral thanks the firm sends under Parties, Gifts are entries of it too, so nothing is kept twice: the register and its totals read both.
Record a gift
Anyone may record their own. Choose New, Gift or hospitality (or Record gift under My standing) and say whether it was Given or received, its Kind (a meal, an event, a gift, travel, cash or a voucher, or the firm's own), What it was, the Other party where they are on file or Or their name where not, its Value and Currency, the day it happened, the Matter and Client it touches, and Why. Where the value is in another currency, give its value in the firm's base currency too: the threshold and the yearly line read that value.
Whoever holds the compliance key may record one for somebody else by choosing the Person.
Ask first
Tick Ask before it is accepted or given (or choose Ask first under My standing) to have compliance decide before the gift is accepted or given. Once it is allowed, open it and choose Record as happened with the day; recorded at more than was allowed, it waits for compliance again.
Compliance decides
Over Gift approval threshold (GHS 500 as shipped), or cash or a voucher received while Cash gifts always need approval is on, a gift waits for a decision in the approvals inbox and on its page. Somebody with the compliance key who is neither the person nor whoever recorded it chooses Approve (or Allow for one asked first) or Refuse. A refusal records what was done with it: returned to the giver, given to charity, kept by the firm, or declined before it was given. Below the threshold a gift is only recorded.
Until it is decided, whoever recorded a gift may Edit or Withdraw it.
The yearly totals
Compliance, Firm, Gifts, Yearly totals shows a year's gifts per other party or per person, by value and count, given and received. Those past Yearly gifts warning (GHS 2,000 as shipped) are marked, and compliance is told once when a gift takes a person or another party past it; many small gifts from one client stand out here.
Every figure is a setting under Settings, System, General, Compliance, with its default; no Ghanaian rule fixes them, and the firm's own policy decides.
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